The Land Registry 2006/07 Annual Report

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Operations and Customer Service

Services and Workload

The major services provided by the Land Registry are:

Registration of Land Documents

In the financial year 1 April 2006 - 31 March 2007, 591,968 land documents were lodged for registration, a decrease of 10.9% compared with the previous year. About 2,180 documents were registered in each working day.


Number of Land Documents Lodged for Registration

Year Total number of documents lodged Increase (decrease) compared with previous year Average number of documents lodged per working day
2005/06 664,628 2.4% 2,421
2006/07 591,968 (10.9%) 2,180


Distribution of Land Documents Lodged for Registration in 2006/07

Nature Number
Agreements for Sale and Purchase of Building Units
 105,076
Agreements for Sale and Purchase of Land
 2,067
Assignments of Building Units
 128,470
Assignments of Land
 5,949
Building Mortgages/Building Legal Charges
 140
Other Mortgages/Legal Charges
 106,076
Others [For example, Tenancy Agreement, Probate, etc]
 244,190
Total 591,968


105,076 (17.8%) of the documents lodged for registration in 2006/07 were Sale and Purchase Agreements of building units. The number of these Agreements is generally regarded as a key indicator of the level of activity in the property market.


Number of Sale and Purchase Agreements (SPAs) of Building Units Lodged for Registration

Year Total number of SPAs lodged Increase (decrease) compared with previous year Average number of SPAs lodged per working day
2005/06 114,896 (3.6%) 419
2006/07 105,076 (8.5%) 387


Number of Land Documents Lodged for Registration Per Month in 2006/07

2006/07

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Yearly Total
41,061 49,594 53,456 50,562 50,908 52,103 45,502 48,257 46,386 56,191 44,199 53,749 591,968


Number of Sale and Purchase Agreements (SPAs) of Building Units Lodged for Registration Per Month in 2006/07

2006/07

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Yearly Total
8,598 9,332 8,508 6,661 8,634 11,206 7,554 8,539 8,579 8,807 9,188 9,470 105,076


Number and Consideration of Sale and Purchase Agreements of Building Units Lodged for Registration Per Month in 2006/07

2006/07 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Yearly Total
Number 8,598 9,332 8,508 6,661 8,634 11,206 7,554 8,539 8,579 8,807 9,188 9,470 105,076
Consideration (in HK$ million) 48,480 33,199 24,568 17,369 25,064 34,137 21,734 25,938 28,436 27,183 26,613 32,035 344,756


Number and Consideration of Sale and Purchase Agreements (SPAs) of Building Units Lodged for Registration

Year Total number of SPAs lodged Increase (decrease) compared with previous year Average number of SPAs lodged per working day Total consideration of SPAs
(in HK$ million)
2005/06 115,166 (3.3%) 420 358,353
2006/07 105,076 (8.8%) 387 344,756


Number and Consideration of Sale and Purchase Agreements of Residential Units Lodged for Registration Per Month in 2006/07

2006/07 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Yearly Total
Number 6,849 7,812 7,150 5,398 7,032 9,811 6,335 7,106 7,255 7,485 7,804 8,039 88,076
Consideration (in HK$ million) 20,244 23,372 19,432 13,764 21,036 28,968 18,152 19,461 22,370 21,351 22,132 25,191 255,473


Number and Consideration of Sale and Purchase Agreements (SPAs) of Residential Units Lodged for Registration

Year Total number of SPAs lodged Increase (decrease) compared with previous year Average number of SPAs lodged per working day Total consideration of SPAs
(in HK$ million)
2005/06 96,244 (0.6%) 351 284,593
2006/07 88,076 (8.5%) 324 255,473



Search of Land Registers and Records

4,392,580 searches of land registers and records were made in 2006/07, a 2.5% decrease compared with the previous year. About 16,179 searches were handled in each working day. Nearly 87% of the searches were conducted through the IRIS Online Services.


Number of Searches of Land Registers and Records

Year Total number of searches Increase (decrease) compared with previous year Average number of searches per working day
2005/06 4,504,151 9.0% 16,409
2006/07 4,392,580 (2.5%) 16,179


Distribution of Searches of Land Registers and Records

Year Online searches Counter searches
Number Per cent Number Per cent
2005/06 3,805,231 84.5 698,920 15.5
2006/07 3,811,922 86.8 580,658 13.2



Supply of Copies of Land Records

In 2006/07, the Land Registry provided 648,326 sets of imaged copies and photocopies of land records to the customers, a 3.3% decrease compared with the previous year.

Number of Sets of Imaged Copies and Photocopies of Land Records Supplied

Year Total number of sets of imaged copies and photocopies supplied Increase (decrease) compared with previous year Average number of sets of imaged copies and photocopies supplied per working day
2005/06 670,771 13.0% 2,444
2006/07 648,326 (3.3%) 2,388


Certification of Copies of Land Records

In 2006/07, the Land Registry certified 136,434 copies of land records, which was 1.6% less than the previous year.


Number of Copies of Land Records Certified

Year Total number of copies of land records certified Increase (decrease) compared with previous year Average number of land records certified per working day
2005/06 138,587 66.3% 505
2006/07 136,434 (1.6%) 503


IRIS Online Services

Since February 2005, we have been providing search services over the internet (IRIS Online Services) for 16 hours a day, 7 days a week. To promote the service, we had showcased the IRIS Online Services at the ICT Pavilion 2006 and ITU Telecom World 2006. Briefing sessions on the use of IRIS Online Services were organized for government departments in May 2006. 314 users from 27 departments had attended the briefing sessions.

By the end of March 2007, the number of subscribers to the IRIS Online Services reached 620. Searches conducted online grew to a record high of 90% of the total search volume. Searches by ad hoc users by means of credit cards and PPS constituted 16% of all online searches.


Staff Productivity

Over the year, the overall efficiency of the registration and search processes has been increasing steadily. For the registration service, the output per man-day has increased from 34 in March 2006 to 35 as of March 2007. For the counter search, the outputs per man-day for search of land registers and imaged copies have increased from 75 to 90 and from 67 to 77 respectively.


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