Frequently Asked Questions

It is an electronic template of the memorial form provided by the Land Registry, one in web format and another in PDF format, for registration of instrument with the Land Registry and can be accessed via the Land Registry's website (https://www.landreg.gov.hk/en/eform/form152.htm). The e-Memorial Form in either format also provides two versions (i.e. a basic function and one with data import function) for use free-of-charge:

1. e-Memorial Form (Basic)
   
   The auto-fill function in the e-Memorial Form allows user to retrieve the corresponding address, undivided shares (of subdivision registers only) and lot number(s) from Integrated Registration Information System (IRIS) Online Services after user enters the Property Reference Number and clicks “Get Address/Shares/Lot” button for user’s reference.
2. e-Memorial Form (Data Import)
   
   The e-Memorial Form with data import function is specifically designed to support Excel worksheets. Multiple memorial forms can be prepared in one go by importing memorial data from an Excel worksheet. To facilitate user in preparing the memorial data, an Excel file containing a blank template (embedded with simple checking function) and guidance notes, is also available for free downloading and use. User may opt to retrieve the corresponding address, undivided shares (of subdivision registers only) and lot number(s) from IRIS Online Services and auto-fill the information in the e-Memorial Form for reference when the memorial data in the Excel file are imported to respective memorial forms.

After filling up the particulars, the memorial form has to be printed out and certified for lodging with the Land Registry. Like the pre-printed form, each printed copy of the e-Memorial Form has a unique serial number and a corresponding barcode at the lower part of the form for identification purpose. Blank memorial forms should not be printed out and then photocopied since such copies will all contain the same serial number.

The recommended configuration of computer is as follows:

There is no differential treatment as far as lodgement and registration are concerned.

The e-Memorial Form and Excel template can be downloaded by clicking the following links:

For lodging solicitors : e-Memorial Form, e-Memorial Form (Data Import), Excel Template
For government departments : e-Memorial Form, e-Memorial Form (Data Import), Excel Template

You only need to download once for every personal computer. Once downloaded, the saved templates can be used on the computer to prepare any number of memorials.

The use of e-Memorial Form has the following advantages:

1. Once downloaded, the saved templates can be used repeatedly.
2. Embedded on-screen guidance notes, simple validation rules and spell check on every input field help reduce the possibility of "withheld deeds".
3. Local save function for saving completed/partially completed forms in users' computers for follow-up action and record keeping.
4. Designed with pre-set fillable and printable format so that the printable area requires no adjustment for printing on A4 size paper.
5. The e-Memorial Form is free-of-charge while the pre-printed memorial form is charged with $48 per 100 sheets.
6. The e-Memorial Form with an auto-fill function enables users to retrieve property particulars (i.e. address, undivided shares (of subdivision registers only) and lot information) of up to 100 Property Reference Numbers (PRNs) from IRIS Online Services, together with built-in selection lists providing common descriptions/categories of nature of instrument, consideration, identification document and capacity, help save input effort and improve accuracy.
7. The e-Memorial Form (Data Import) enables bulk input of memorial data and generation of multiple memorial forms in one go. The auto-fill function allows users to retrieve property particulars (i.e. address, undivided shares (of subdivision registers only) and lot information) of up to 5 Property Reference Numbers (PRNs) from IRIS Online Services for each e-Memorial Form when the memorial data in the Excel file are imported to respective memorial form(s), thus saving input effort and time.

We have no plan to cease the sale of the pre-printed memorial forms at present.

The 2018 version of the e-Memorial Form (released on 26 March 2018) is the latest PDF version of the e-Memorial Form available from the Land Registry’s website. The two earlier versions of the e-Memorial Form which were released in 2009 and 2012 have no longer been accepted for lodging with the Land Registry for registration from 1 January 2021 and 1 May 2022 respectively. Customers using the old versions of e-Memorial Form are required to use the web version of e-Memorial Form [for lodging solicitors] [for government departments] or download the latest PDF version of e-Memorial Form (i.e. the 2018 version) [for lodging solicitors] [for government departments]) from our website for use.

If you are not sure which version of the e-Memorial Form you are now using, you may refer to Q28 under "General" of e-Memorial Form (PDF version) to find the version information of the e-Memorial Form concerned.

The e-Memorial Form should be printed out after data input and the hard copy should be verified in accordance with Regulation 7 of the Land Registration Regulations (Cap. 128A) before it is lodged for registration with instruments like the pre-printed form. The Land Registration Ordinance (Cap. 128) is at present exempted from the Electronic Transactions Ordinance (Cap. 553). For details, please refer to the "Electronic Services".

The font size and/or font type selected will be applied to all fields in the e-Memorial Form.

For the e-Memorial Form (Data Import), you may change the font type of individual memorial form and all the memorial forms of the selected range by selecting the relevant functions on the respective form and the control page respectively.

You can simply amend the particulars on the original e-Memorial Form rather than submitting a fresh copy of the form.

No. Supplementary sheet(s) with inputted particulars will be generated automatically when the e-Memorial Form is printed out if the space provided is insufficient. For the fields of "Date of Instrument (text field)", "Memorial Number of Transaction Satisfied" and "Stamp Duty", you can specify particulars with cross referencing on a separate sheet and have it stapled onto the form.

You are recommended to use the supplementary sheet(s) generated by the e-Memorial Form program as far as possible as we have printed page number for each page of that memorial form. Also, the key particulars entered on the e-Memorial Form can be captured in the 2D barcode.

If you have a list of Property Reference Numbers ("PRNs") in Word/Excel format, you can copy and paste the list to the PRN text field and click the "▼" button on the screen for converting the PRNs in table form on the PRN field.

For the e-Memorial Form (Data Import), it is specifically designed to support Excel worksheets. Multiple memorial forms can be prepared in one go by importing memorial data from the Excel file. To facilitate user in preparing the memorial data, an Excel file containing a blank template (embedded with simple checking function) and guidance notes, is also available for free downloading and use. You can click the following links to download the latest versions of e-Memorial Form (Data Import) and the Excel template prepared by the Land Registry.

No. Each printed copy of e-Memorial Form will carry a unique serial number for identifying the form. Lodging different instruments with the memorials bearing the same serial number will cause delay in lodging the instruments with us.

For printing the form, please ensure you have chosen to print the form on an A4 paper and the printing option to "fit to printable area" before printing. Any adjustment on the size of the e-Memorial Form might result in the printing of unidentifiable serial number barcode or incomplete serial number. The deeds lodgement process would then be adversely affected.

Please refer to the answer of Q15 under "General" of e-Memorial Form (PDF version). Please print a fresh copy of e-Memorial Form after resetting the printer. Any e-Memorial Form with distorted serial number barcode and/or incomplete serial number should not be lodged with the Land Registry for registration.

The serial number of each printed copy of the e-Memorial Form is assigned according to the printing time rather than the time of saving the form. No matter whether there is any amendment on the saved e-Memorial Form, a new and unique serial number will only be assigned to each printed copy of the e-Memorial Form at the time of printing.

No, please do not use the embedded printing function of Adobe Reader. Please click the "Print" button on the upper or lower right corner on the input screen of the e-Memorial Form, and the "Print Memorial Form(s)" button on the control page of e-Memorial Form (Data Import) for printing of a proper form with serial number and 2D barcode.

The selection lists provided for parties' details fields on input screen are to cater for instruments of different natures as far as possible. Please make reference to the Land Registration Regulations (Cap. 128A) in filling up the particulars required on the memorial form.

For clearer presentation on the printed copy of e-Memorial Form, please input one party's particulars in one and the same row in the parties' details field. Please click "+" button to add a new row for entering particulars of another party and so on.

If any amendment is required after printing, please amend the information on the e-Memorial Form input screen and then print a fresh copy of the form for registration. By doing so, the data captured in the 2D barcode would be consistent with those shown on the printed copy of e-Memorial Form.

In accordance with the security requirements of Adobe Reader, only files and folders that have been trusted can be exempted from the enhanced security's restrictions of Adobe Reader. As such, you are required to add the e-Memorial Form to the trusted list of Adobe Reader before you can use the form the first time. You can follow the step-by-step procedure here to add the e-Memorial Form to the trusted list of Adobe Reader.

You only need to download and save the e-Memorial Form once for every personal computer. Once downloaded, the template can be used to prepare for any number of memorials. The e-Memorial Form will automatically generate a unique serial number and a corresponding barcode when each form is printed.

Any laser printer with at least 600 x 600 dpi resolution can be used for printing the e-Memorial Form with 2D barcode. You may refer to the printer specifications to check if your printer can meet this requirement.

In order to run the e-Memorial Form effectively, your personal computer should meet a specific set of technical requirements. Please refer to the answer of Q2 under "General" of e-Memorial Form (PDF version) for details.

You may try using other font types provided by the e-Memorial Form program to see if the required Simplified Chinese characters are available.

If you have installed Adobe Reader DC, you may also download and install the corresponding Adobe Reader DC Font Pack from the following link for inputting Simplified Chinese characters:

Adobe Reader DC Font Pack
https://helpx.adobe.com/hk_en/acrobat/kb/windows-font-packs-32-bit-reader.html

The size of the 2D barcode will vary depending on the volume of memorial data captured in the e-Memorial Form.

You can find the version information (e.g., "Version Released in March 2018") of e-Memorial Form by selecting the "File → Properties → Description" option at the menu bar on the top of the Form as shown in the following guides:

You are advised to download the latest version of e-Memorial Form which was released in March 2018 from the LR’s website for use as it supports the proper display of more Chinese characters by the font type "預設" provided in the e-Memorial Form. Besides, please check whether the software Adobe Reader (Traditional Chinese) DC or above is installed in your PC. If not, you are strongly recommended to download the same and the corresponding Adobe Reader Font Pack for use.